SHNA Executive Committee meeting
January 20, 2017
Minutes
Click here to view or download the EC meeting minutes in pdf format.
In attendance Gary Webber (Vice President), Jeanne Pees (President), Clint Idol (Secretary), Joanna Kuczera (Treasurer), Marlene Merrill, Susie Nightingale, Paula Kellogg, Kathy Heppert.
Treasury report: Current balance is $746.58. 97 members.
Discussion regarding the rental property owner letter. Group agrees to drop the code enforcement language, and to adopt an inviting tone similar to that of the welcome new neighbor letter. The letter will invite recipients to attend the annual SHNA meeting in the spring. April 17, 2017 at 7pm is announced as the date and time for the annual meeting, and the venue will be Sunset Hill Elementary cafeteria.
Locating the rental properties: Gary shares the database of rental properties (now added to Dropbox). More than half of the budget may be needed to address all 377 rental properties (where the owner of the property does not live at the address) with a formal letter – about $228 and 3-5 person hours.
(Some discussion here about how landlords will hypothetically receive the letter, and what action will be provoked, if any. Is the expense worth the outcome? There may be no way to track effectiveness, though we could ask for a show of hands at the annual meeting to email the letter using a platform like mailchimp)
The landlord letter would be a one-time thing, for now, that would include an association member application. (Make your check payable to Sunset Hill Neighborhood Association or SHNA).
Some culling of multifamily homes needs to happen. Jeanne will work on this with Carolyn Crawford. Possible savings of $50-100 expected if redundant letters are eliminated.
Traffic calming issues: Jeanne has compiled information, some received from David Woosely.
A traffic study has shown that traffic on Rockledge has been speeding south of 6th street. Three speedhumps were suggested. Rockledge is a collector. Clint will seek out traffic calming policy and poll Rockledge and 9th St residents regarding interest in traffic calming devices on their street. 70% of residents within 300ft need to agree.
Stop line has faded at north side of the four way stop.
Transportation Commission has been created by the City Commission as a result of recommendations of Pedestrian Bicycle Issues Task Force. Viewpoints of all forms of traffic are considered and represented.
Sidewalk needs on 9th east and west of Iowa intersection. Should we pursue partnering with Hillcrest neighborhood assn. to address support of complete streets along this arterial? The east side of this intersection is scheduled for repair/sidewalk installation. The sidewalk could be striped on the back and side of the Merc parking lot. No plans for the north side of Ninth west of Iowa are known.
Kathy Heppert reports on sidewalks. LAN meeting was attended where discussion occurred regarding new city sidewalk policy: City inspecting and seeking improvement plan of all deficient sidewalks by looking at one of eight sections of the city at a time. No city funding for this has been approved, but the city would “help” homeowners improve unsafe sidewalks on an as needed basis (in cases of easements, and city owned tree interaction, etc). LAN has asked that we take questions to the neighborhood. Group agrees to bring it up is topic at the annual meeting. Show of hands type polling considered with report to be made to LAN. The issue will be added to the SHNA annual meeting agenda.
Concerns: Equity seems to be an overarching issue, as well as personnel and person hours needed. City or homeowner liablility.
LAN is reportedly sending a letter to the City Commission asking that they consider public funding.
Distribution of phone numbers to be shared among Executive Committee members.
Vote taken on the map in the welcome new neighbor packet, which is expensive, and must be updated.
Gary moves to remove map. Motion carried.
Jeanne will attend parking stakeholders meeting. Tues, Jan 24 at City Hall 6-7pm.
Spring yard help provided by Outreach KU notification being mailed.
Next Exec Committee meeting scheduled for Monday, March 27 at 5:30pm; a new slate is needed for 3 new members. Jeanne will go off the board this year, as will Troy Hagan, and Gary Weber will be President, leaving his position open. Marlene will commit to one more three-year term.
Kathy has a scheduling conflict with a LAN meeting. Jeanne volunteers to be back-up attendee.
Meeting adjourned at 5:25pm.