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SHNA Executive Committee Meeting
Wednesday, December 4, 2019, 6:00 pm,
Fellowship Hall, Christ Covenant Church, 2312 Harvard Rd
Meeting Minutes
1) In Attendance: Jesus Garcia, Faye Hale, Dillon Heeter, Mariana Nieto, Betsy Ostrander, Matthew Paul, Jeanne Pees, Gary Webber, John White
2) Approve August 26 EC minutes: Webber Moved , Heeter 2nd Approved Unanimously
3) Treasurer’s Report: $1114.72 in savings account, 142 total members. No change from third quarter
4) Old Business:
a) LAN Update (Webber). In the last quarter. LAN has addressed:
i) Opportunity Zones (Development in Low Income Areas) Capital Gains Investment in Lawrence. Meeting recently to get community and neighborhood input. East Lawrence had no say in whether an OZ or not. City decision for OZ’s.
ii) Development notification (400 ft.) but no notification to the NA’s required by developer.
iii) Notification received by Webber that Pawn Shop was coming in to 2447 W 6th St, relocation from East Lawrence. Also Stone Meadows Square retail center at 6th and Lawrence Avenue is remodeling and upgrading. More information in the spring.
iv) Practice Flyover notification.
v) Discussion of Fiscal Impact study. “Does development pay for itself”? LAN donated $300 for the study.
vi) Discussion regarding repair of 19th street from Harper to O’Connell Rd.
vii) Question about formation of “new” neighborhood associations. None at this point.
b) Web Site report (Webber): No problems with web site. MailChimp working well for email.
c) Ludlum Park Toddler Playground (All) – Thanks to those in attendance of Ludlam Park ribbon cutting. SH Elementary School Principal attended the ceremony, and the school marquee recognized SHNA. Hosted by Derrick Rogers, LPRD Director, who grew up in Paul’s house on Schwarz Rd.
Traffic has picked up in the park! Hale reported the Lawrence “mommy” network on Facebook says nothing but good things. Webber suggested the second most voted item on the member survey, a community garden, should be a future agenda item.
d) Applause Award 2019 Recipients (Webber) – Joanie Stone did a great job again this year! There were many more nominations than awards. Results will be in the fall association newsletter. Jeanne discussed origins of the Applause Awards. Framed paper certificate is awarded. This is how Webber got interested in the association.
5) New Business
a) Consider appointing Dillon Heter to fill Eliza Darmon’s at-large EC position. The term expires 5/1/2021. – Heter is a Meadowbrook resident. Hiawatha KS is his hometown. He would like to participate in the community and the neighborhood. He has been nominated as LAN VP as well. Discussion on term from current to 5/1/21. Hale moved to appoint Heter, Paul 2nd, approved unanimously. Discussion regarding upcoming election of EC members and officers. Hale will likely not continue after term ends in 2020. Paul will probably return for another 3 year term. Webber will ask Merrill if she is interested in another term. We will need either 1 or 2 new EC members in 2020.
b) Designate new Treasurer to replace Mariana Nieto – Discussion of executive committee and officer election, and handout with SHNA Treasurer’s Responsibilities/Duties. Discussion of history about officer selection. No volunteers or nominations from executive committee. Webber will email the membership to see if there is interest. If no one volunteers, Webber will serve as Treasurer for the remainder of the term. New EC member recruitment for 2020-2021 should address this vacancy, if it continues.
c) Consider adopting Ludlam Park. – With success of Centennial Park adoption and clean–up, discussion about adoption of Ludlam. Application through City to adopt park. Recognized by City Commission annually. Sunset Hill Elementary school involvement? Hale asked about Girl Scout group involvement. Nieto moved to submit application, Webber 2nd, approved unanimously. Phyllis Farrar, adoption coordinator, will organize clean-up. Webber will contact Hale with information for Girl Scout group.
d) Consider Christ Covenant Church as future EC meeting venue. Discussion regarding how SHNA Executive Meeting came to meet at the Christ Covenant Church. Discussion of CCC as the future venue and donation. Webber moved to adopt CCC as future EC meeting venue, and to donate $50 annually to pay our share of utilities and maintenance. Ostrander 2nd, unanimously approved by committee.
e) Set venue and date for 2020 spring meeting – Move forward with application for continued use of West cafeteria. Discussion on Monday April 20th. Group will set tentatively Monday April 20th for meeting. Potluck discussion about Saturday the 2nd of May, committee tentatively agreed to have the 3rd annual potluck held on this date.
f) Discussion of the annual SHNA activities. Board is to come to meeting with potential names for committee members at February meeting. Stuffing of mailings during the February meeting. Non-resident property owners (NRPO) letters every other year, 2020 is the year. 900 flyers were printed and delivered in 2018. Discussion of non-resident property owner letter. Webber will generate a new list. Revised letter from 2018 approved by EC. Will stuff and stamp at February meeting. Discussion of business letter asking for new members. Paul has suggested this at past meetings. Make a 3 year sequence starting this year?
i) 2020: Non-resident property owner letter (220),
ii) 2021: Annual Meeting flyer (900),
iii) 2022: Business Letter (120).
A second option is a two-year cycle:
iv) 2020: Non-resident property owner letter (220), letter (120)
v) 2021: Annual Meeting flyer (900)
g) ”Welcome Packet” update – Garcia reported 32 from the list (Kimberly Williams, McGrew). Still need to get Public Works materials. Garcia’s little brother will help assemble packets. In past, assembled and distributed twice a year. Is once a year possible? New neighbor packet assembly in May will be added to the EC. Webber will contact Kimberly for suggestions.
6) New agenda items from participants
a) Update on IRS– Webber appealed penalty for late filing, IRS is considering appeal. Webber believes we will not be penalized.
b) New Bank discussion. Checking account discussion. Webber will investigate options.
c) Parking on Crestline. Webber updated EC on status. Seems to be getting a little better. Resource officer met with Webber. Resource officer suggested that SHNA keep talking to school and community. Yale sidewalks provide new option. Webber will look at arranging a meeting. Apply for CD funds for rectangular rapid flashing beacon (RRFB) at Crestline and Yale? Just a thought for the future.
d) February Meeting date discussion: Feb 12th is Heter’s birthday, let us eat cake and meet on this date. We will meet at 6:30.
Adjourn meeting – 7:45 PM